RoboGuide (Quick): Difference between revisions
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Before scanning, please check all documents for a RoboDoc-compatible barcode, if the code is missing DO NOT RoboDoc! | |||
== Proofs == | == Proofs == | ||
Every page '''REQUIRES''' a barcode. | Every page '''REQUIRES''' a barcode. | ||
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If your proof pages are missing their barcodes, they must be manually attached and '''NOT''' sent to RoboDoc.<br /> | If your proof pages are missing their barcodes, they must be manually attached and '''NOT''' sent to RoboDoc.<br /> | ||
If you have a proof with additional pages that need to be attached to the order, it should be scanned to yourself and manually attached to ProEntry. | If you have a proof with additional pages that need to be attached to the order, it should be scanned to yourself and manually attached to ProEntry. | ||
== Conformed Copies == | == Conformed Copies == | ||
Revision as of 19:13, 4 January 2011
This page is a work in progress, information on it may appear and disappear or move about at any time.
RoboDoc
RoboDoc is a system to automatically attach documents to a ProEntry order based on barcode.
RoboDoc reads the DataMatrix barcode format ONLY. All other barcodes are invisible to RoboDoc.
If your document has only the UPC/Code39 format pictured below, it will not be recognized by RoboDoc.
| DataMatrix | Code39 |
|---|---|
|
|
| XX0001234567 | 1234567 |
Before scanning, please check all documents for a RoboDoc-compatible barcode, if the code is missing DO NOT RoboDoc!
Proofs
Every page REQUIRES a barcode.
Proof pages do not behave as a cover sheet, they are a single-page only barcode. Any pages following them which lack a barcode will not be attached.
If your proof pages are missing their barcodes, they must be manually attached and NOT sent to RoboDoc.
If you have a proof with additional pages that need to be attached to the order, it should be scanned to yourself and manually attached to ProEntry.
Conformed Copies
All sets of conformed copies require a cover sheet with the correct WO-prefix barcode on them.
Forms such as the Process Service Request Form do NOT have the correct prefix, they are II.
When attaching Unlawful Detainer filings, or Retrieval orders, please examine the documents before scanning for additional barcodes.
Many times in these types of orders, there may be a Proof of Service as an exhibit in the filing, the barcode on this page MUST be blocked out before scanning or it will interrupt the set, and attach some pages to the wrong order.
If you have II sheets to scan with your conformed copy sets, they must be in the following order:
- II Sheet
- WO Sheet
- Documents without barcode
If you need to print a WO sheet, following forms in ProEntry will have the barcode needed:
- WO Field Sheet
- Request for Filing
- Request for Retrieval of Conformed Copies
